Lunch and Learn 
Featuring Words Can Work 
DVDs/videos and booklets

This five-step plan guides you in planning a workshop. You can help your employees' families talk about the challenges kids face growing up.
 
Three months before the workshop:
„ Schedule a time and reserve a room for the workshop.  
„ Form a planning committee. (It may include colleagues from your medical department, human resources, work/life, EAP, marketing, and employee or union representatives.) 
„View and discuss the 20-minute video/DVD to be featured. It's important that your committee is familiar with the content and discusses questions that may be raised by workshop attendees. This helps your facilitator anticipate questions and prepare responses. Note: The discussion guide accompanying the video/DVD provides step-by-step questions. A trained knowledgeable facilitator, will enhance the quality of the discussion. Blake Works can provide a workshop facilitator or can train yours. Due to copyright restrictions, facilitators from outside your company may not be paid to facilitate Lunch and Learn events with Blake Works materials. For information, e-mail seminars@wordscanwork.com or call 978.282.1663.
„ Create a budget. (Expenses may include Words Can Work DVDs and booklets, Tip Cards for Effective Communication, and additional handouts for participants. You may also want to provide refreshments.)
„Discuss how you can promote the Lunch and Learn workshop through your intranet, fliers, and internal newsletters. (You may request templates, at no cost, when purchasing quantities of Words Can Works booklets at www.wordscanwork.com.)

Two months 
„ Plan Lunch and Learn workshop promotion. (Request promotional templates from www.wordscanwork.com.) Providing Words Can Work booklets, Tip Cards for Effective Communication and DVDs/videos attract employees to the Lunch and Learn workshop. In your promotional materials, mention the Words Can Work products attendees will receive.
„ Order Words Can Work booklets, Tip Cards for Effective Communication, take- home activity packets, and DVDs to be distributed at the workshop.
„ Reserve audiovisual equipment for viewing the film. (DVD/VHS player, large screen TV or projector, and sound system, including microphone.)

One month
„ Promote Lunch and Learn via intranet, e-mail, and fliers. Encourage pre-registration for the workshop. 
„ Select the menu of refreshments.
„ Confirm that Words Can Work booklets, Tip Cards for Effective Communication and DVDs are ordered from Blake Works.   

One week
„ Check in with the facilitator. 
„ Confirm room availability, audio-visual equipment, and refreshments.  
„ Confirm that Words Can Work booklets, Tip Cards for Effective Communication, take home activity packets, and DVDs have arrived.   

Day of the event
„ Set up the audio-visual equipment. 
„ Test the audiovisual equipment. Cue up the video or DVD. In a large room, test the sound from different locations.
„ Set up semi-circular seating to facilitate discussion among participants.
„ If some attendees will be eating lunch, also provide seating at tables.
„ Set up sign-in tables. Have handouts available. (We recommend giving attendees handouts as they leave the workshop. If given earlier, they can be a distraction during the workshop.) 
„ Deliver refreshments.

After the event
„ Meet with your committee to debrief and to evaluate your success.
„ Set a date for your next Lunch and Learn. 

Blake Works booklets, DVDs, and workshops present consistent messages to support family conversations about the issues kids face growing up. 

With the support of Blake Works, your employees can learn how to raise healthy kids who make good choices.  Remember: repetition is a learning technique. We recommend that you offer the workshops and materials to your employees quarterly.